Homebuilding, Apartment, & Real Estate Jobs

Real Estate Executive Assistant

Apply For This Position San Ramon, California

Our client, one of the top ranked Real Estate Teams in Northern California as well as the United States, is seeking an Executive Assistant to join their prestigious and highly successful team in Danville, CA. This is an excellent opportunity to join a top producing team to advance your career in the Real Estate field with a collaborative team. They also offer competitive compensation with benefits!

Apply today for immediate consideration!

Essential Functions
  • Act as the main point of contact for the founder

  • Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics

  • Respond to emails and texts as the founder

  • Ensure all documents are being stored and shared as needed with clients, mortgage brokers, appraisers, etc.

  • Be the liaison between clients and team

  • Prepare and coordinate delivery of client gifts

  • Coordinate listing input with co-list and enter all leads into CRM (FollowUp Boss)

  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business

  • Monitor Monday.com to understand timelines. If you see data missing, be proactive to get it updated

  • Prepare listing presentations- work with agents to pull necessary comps and follow up with agents to ensure communications are continuing

  • Upload all important files/links in monday.com per the checklist and Complete systems setup section of monday.com for all new listings

·Minimum Eligibility Requirements
  • 3-5 years’ experience as a high-level executive assistant

  • Must be able to effectively manage, motivate, and retain employees

  • Has excellent organizational skills and attention to detail

  • Strong interpersonal and verbal/written communication skills required

  • Ability to think and act strategically, provide sound judgment

  • Is a collaborative team player who possesses a spirit of cooperation

  • Has an aptitude for learning different technology platforms

  • Must be able to creatively problem-solve, analyze unique situations, and implement solutions

Preferred Skills/Qualifications
  • Previous experience in the residential real estate industry supporting either a residential brokerage or a team of agents is preferred

  • Real estate license a plus

  • Experience with Monday.com and/or Slack a bonus

  • Prefer experience with Google Suite and Docusign

Submit your resume TODAY for consideration!


JWilliams Staffing, Inc. An Equal Opportunity Employer M/F/Disability/Veterans.

Qualified applicants with criminal histories will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to local Fair Chance Ordinances.

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