Homebuilding, Apartment, & Real Estate Jobs

HOA Portfolio Manager

Apply For This Position St. Paul, Minnesota

Our client, a highly successful Property Management Services Company, is seeking an experienced HOA Portfolio Manager to join their team. This is an excellent opportunity to join a supportive, collaborative, and family-oriented team. Competitive compensation, benefits, and commission provided. Apply today for immediate consideration!

Position Purpose

The HOA Portfolio Manager will be responsible for the daily business operations and management of a portfolio of community associations and serve as an advisor to the Board and volunteer committees regarding policies and procedures. The ideal candidate will have the ability to multi-task with the highest level of focus and professionalism.


Responsibilities Include
  • Attend scheduled meetings at the office or offsite per the client.
  • Enter information on properties into the appropriate software and databases.
  • Ensure all invoices are reviewed, approved, and paid when due and coordinate with the property owner to provide the necessary funds for paying invoices, as applicable.
  • Ensure required notices are sent, make follow up phone calls, delinquency and other violations letters, and other necessary tasks to follow up on delinquent payments.
  • Review financial statements and assists members with financial statements.
  • Prepare annual budgets, coordinate audits, and review with CPA.
  • Complete the tasks on checklist items required of the property manager.
  • Maintain records on all aspects of management activity on a daily, weekly, and monthly basis.
  • Answer or return phone calls, emails, faxes, or any other correspondence in a timely fashion.
  • Initiate and implement policies and procedures to maintain resident communications.
  • Generate quarterly newsletters, prepare monthly board packets, plan, schedule, and attend HOA board meetings as needed.
  • Coordinate maintenance, monitor and supervise all maintenance activities for the managed communities.
  • Identify and coordinate onboarding for new vendors.


Minimum Eligibility Requirements
  • 3 – 5+ years of HOA Management required
  • Associates Degree or higher required
  • 3 – 5 years of experience in Association Management required
  • Excellent oral and written communication skills
  • Ability to solve problems and multi-task
  • Results driven and takes initiative
  • Proficient in Microsoft Office (Word, Excel, Outlook)


Submit your resume TODAY for consideration!



JWilliams Staffing, Inc. An Equal Opportunity Employer M/F/Disability/Veterans.

Qualified applicants with criminal histories will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to local Fair Chance Ordinances.

Apply For This Position
© Copyright 2022, JWilliams Staffing. All Rights Reserved.