Homebuilding, Apartment, & Real Estate Jobs

Administrative Assistant – Recruitment Agency

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Experienced, self-starting Administrative Assistant needed at JWilliams Staffing’s upbeat and collaborative Irvine office!


About Us

JWilliams Staffing is the Apartment Industry’s leading recruitment agency and provider of property management, leasing, and maintenance talent. We help candidates find their dream jobs while helping our clients find their next superstar employees.


Our fast-paced corporate office in Irvine, California is comprised of a close-knit, ambitious team who is consistently working together to learn and achieve great things. We are excited to welcome a sharp-minded Administrative Assistant who is enthusiastic about growing with us.   


Purpose of the Administrative Assistant

Two of our leading Multi-Family/Apartment Division managers are in need of an Admin Assistant to work full-time and in-house at our corporate office to support them as they grow our expansive Southern California territory. The Admin Assistant will be proactive in helping this team with recruitment and marketing related administrative tasks.


Primary Responsibilities
  • Make phone calls to temporary employees to confirm availability, maintain a list of “active” employees, give reminders, and miscellaneous items while updating our ATS
  • Reach out via phone call and text to temporary employees that have not checked in to their assignment daily
  • Sort and review resumes (potential to take on more recruiting-related tasks if interested)
  • Assist with marketing tasks, including preparing and mailing brochures and other promotional items, emailing potential clients from provided list, and putting together marketing materials for managers’ in-person business development visits
  • Coordinating tasks as needed with corporate onboarding and scheduling staff


  • High School Diploma
  • 1-2+ years’ experience in an Administrative role; experience with a staffing agency a plus
  • Computer-savvy a MUST; experience with Outlook, Excel, data entry, and ATS or CRM software
  • Customer service experience – phone and e-mail etiquette
  • Superb attention to detail and organizational skills
  • Self-starter, ability to multitask and prioritize
  • Embraces working in a team environment



Submit your resume today to join the JWilliams Staffing team!




JWilliams Staffing, Inc. An Equal Opportunity Employer M/F/Disability/Veterans.

Qualified applicants with criminal histories will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to local Fair Chance Ordinances.

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