Homebuilding, Apartment, & Real Estate Jobs

Staffing/Scheduling Coordinator – Customer Service

Apply For This Position Irvine, California

Are you a tech-savvy customer service professional looking to advance your career with a company that appreciates you, encourages your growth, and empowers their employees to succeed? We’re looking for a Scheduling Coordinator to work on-site at our corporate office in Irvine, CA! JWilliams Staffing is the Real Estate Industry’s leading recruitment agency and provider of temporary and temp-to-hire talent. Our team is a dedicated group of people who are putting the real estate industry to work – finding and matching the best professionals with the best opportunity, one job at a time.


Our corporate office in Irvine, CA is a close-knit group of individuals who love what they do. We enjoy working in a diverse, inviting, and supportive environment where our employees’ opinions matter and there is room to grow. Our core values are at the center of everything we do: professionalism, integrity, performance-driven, gaining and sharing knowledge, and community giving. JWilliams has won multiple awards for Best Places to Work, and we continue to put a focus on a positive company culture.


Purpose of the Scheduling Coordinator

The Staffing/Scheduling Coordinator plays an integral role in client satisfaction, receiving client orders for temporary staffing via phone and email, contacting candidates to fill orders for staff assistance, and providing excellent customer service.




  • Growth opportunities: structured program to help you advance
  • Eligible for increase to $19/hr plus bonuses after 90 days
  • Medical, Dental, Vision, and Life Insurance
  • Paid time off & holidays
  • Dynamic company with strong leadership

Job Responsibilities:
  • Process temporary staffing requests (take client’s orders, enter orders into CRM software, fill orders utilizing our database of active candidates, & send order confirmations).
  • Provide superb customer service to clients and candidates.
  • Keep up with incoming calls in a busy call center.
  • General administrative and office assistance.
  • Accurately input order and client information into CRM (Avionte).
  • Follow up with clients regularly.
  • Back up scheduling team members as needed.


  • Customer service experience is absolutely required.
  • Strong computer skills a must; experience with CRM or Avionte a plus.
  • Familiarity with residential real estate/the apartment industry a plus.
  • Ability to perform tasks accurately & independently with exceptional attention to detail.
  • Ability to go the extra mile to engage and provide an excellent client experience.
  • Strong phone handling skills and active listening.
  • Possess strong written and verbal communication skills.
  • Ability to set priorities and stay organized.  
  • Ability to adapt and “go with the flow” enthusiastically.




Apply TODAY for immediate consideration! 




JWilliams Staffing, Inc. An Equal Opportunity Employer M/F/Disability/Veterans.

Qualified applicants with criminal histories will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to local Fair Chance Ordinances.

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