Recruitment Assistant – Staffing Agency

Are you an administrative professional looking to advance your career with a company that appreciates you, encourages your growth, and empowers their employees to succeed? We’d love to have you be part of the JWilliams Staffing team! JWilliams Staffing is the Real Estate Industry’s leading recruitment agency and provider of property management, leasing, and maintenance talent to the Apartment Industry and New Home Sales Agents to the Builder Industry. Our team is a dedicated group of people who are putting the real estate industry to work – finding and matching the best professionals with the best opportunity, one job at a time.

Our corporate office in Irvine, CA is a close-knit group of professionals who love what they do. We enjoy working in a diverse, inviting, and supportive environment where our team member’s opinions matter and there is room to grow. Our core values are at the center of everything we do: professionalism, integrity, performance-driven, gaining and sharing knowledge, and community giving. JWilliams has won multiple awards for Best Places to Work, and we continue to put a focus on a positive company culture.

Purpose of the Recruitment Assistant

The Recruitment Assistant will be trained and provided with the tools and software needed to assist the Recruitment Department from our corporate office in Irvine, CA to screen, interview, hire and orient temporary employees for the Multi-Family and New Homes division for specified area(s) in various states.

Salary: $20.00 per hour

Primary Responsibilities

• Source, sort, review, and screen candidates from various online platforms to support recruitment efforts; tools and scripts provided for guidance - potential to learn, grow, and take on more recruiting-related tasks if desired
• Candidate screening will be through video or person, aligning with Equal Employment Opportunities and our Company’s guidelines
• Provide orientation and training as needed on company safety and operations policies to newly hired employees in individual or group settings
• Reach out via phone call, text, and email to temporary employees for various needs, such as confirming availability to work
• Demonstrate innovation in thinking about possibilities while making decisions and problem solving
• Actively participate in all team meetings; sharing ideas and concepts with other team members and management
• Ability to submit all new hire paperwork and maintain employee’s files in Applicant Tracking System
• Assist in identifying business opportunities by searching client career pages on the internet for listed openings and aggregating a list for targeting purposes.
• Assist with administrative tasks as directed and required from the Recruitment Manager, including calling, texting, emailing, and following up on Recruitment Department’s behalf
• Coordinating tasks as needed with corporate onboarding and scheduling staff
• Perform various clerical duties as needed

Qualifications

• High School Diploma required
• 1-2+ years’ experience in an Administrative role; experience with recruiting, staffing a plus, call center experience welcomed
• Computer-savvy a MUST; experience with Outlook, Excel, data entry, and ATS or CRM software
• Customer service experience – phone and e-mail etiquette
• Strong time-management skills and ability to switch between tasks based on current need
• Superb attention to detail and organizational skills
• Self-starter, ability to multitask and prioritize
• Embraces working in a team environment and carries excellent interpersonal skills
• Spanish Bilingual a plus

Submit your resume today to join the JWilliams Staffing team!

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JWilliams Staffing, Inc. An Equal Opportunity Employer M/F/Disability/Veterans.

Qualified applicants with criminal histories will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to local Fair Chance Ordinances.