Homebuilding, Apartment, & Real Estate Jobs

Recruitment Assistant – Staffing Agency

Apply For This Position Irvine, California

Are you an administrative professional looking to advance your career with a company that appreciates you, encourages your growth, and empowers their employees to succeed? We’d love to have you join the JWilliams Staffing team! JWilliams Staffing is the Apartment Industry’s leading recruitment agency and provider of property management, leasing, and maintenance talent. Our team is a dedicated group of people who are putting the real estate industry to work – finding and matching the best professionals with the best opportunity, one job at a time.

Our corporate office in Irvine, CA is a close-knit group of individuals who love what they do. We enjoy working in a diverse, inviting, and supportive environment where our employees’ opinions matter and there is room to grow. Our core values are at the center of everything we do: professionalism, integrity, performance-driven, gaining and sharing knowledge, and community giving. JWilliams has won multiple awards for Best Places to Work, and we continue to put a focus on a positive company culture.


Purpose of the Recruitment Assistant

The Recruitment Assistant will assist the Recruitment Department to screen, interview, hire and train temporary employees for the Multi-Family division for specified area(s) using training, tools and software provided.

This is an On-Site, Full Time, Non-Exempt position and they will report to the Recruitment Manager.


Pay Rate: $20/hr


Primary Responsibilities
  • Source, sort, review, and screen candidates from various online platforms to support recruitment efforts; tools and scripts provided for guidance - potential to learn, grow, and take on more recruiting-related tasks if desired
  • Reach out via phone call, text, and email to temporary employees for various needs, such as confirming availability to work
  • Demonstrate innovation in thinking about possibilities while making decisions and problem solving
  • Actively participate in all team meetings; sharing ideas and concepts with other team members and management
  • Ability to submit all new hire paperwork and maintain employee’s files in Applicant Tracking System
  • Assist in identifying business opportunities by searching client career pages on the internet for listed openings and aggregating a list for targeting purposes.
  • Assist with administrative tasks as directed and required from the Recruitment Manager, including calling, texting, emailing, and following up on Recruitment Deparment’s behalf
  • Coordinating tasks as needed with corporate onboarding and scheduling staff
  • Perform various clerical duties as needed


  • High School Diploma required
  • 1-2+ years’ experience in an Administrative role; experience with recruiting, staffing a plus, call center experience welcomed
  • Computer-savvy a MUST; experience with Outlook, Excel, data entry, and ATS or CRM software
  • Customer service experience – phone and e-mail etiquette
  • Strong time-management skills and ability to switch between tasks based on current need
  • Superb attention to detail and organizational skills
  • Self-starter, ability to multitask and prioritize
  • Embraces working in a team environment
  • Spanish Bilingual a plus



Submit your resume today to join the JWilliams Staffing team!




JWilliams Staffing, Inc. An Equal Opportunity Employer M/F/Disability/Veterans.

Qualified applicants with criminal histories will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to local Fair Chance Ordinances.

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