Homebuilding, Apartment, & Real Estate Jobs

Recruitment Assistant – Staffing Agency

Apply For This Position Irvine, California

Are you an administrative professional looking to advance your career with a company that appreciates you, encourages your growth, and empowers their employees to succeed? We’d love to have you join the JWilliams Staffing team! JWilliams Staffing is the Apartment Industry’s leading recruitment agency and provider of property management, leasing, and maintenance talent. Our team is a dedicated group of people who are putting the real estate industry to work – finding and matching the best professionals with the best opportunity, one job at a time.

Our corporate office in Irvine, CA is a close-knit group of individuals who love what they do. We enjoy working in a diverse, inviting, and supportive environment where our employees’ opinions matter and there is room to grow. Our core values are at the center of everything we do: professionalism, integrity, performance-driven, gaining and sharing knowledge, and community giving. JWilliams has won multiple awards for Best Places to Work, and we continue to put a focus on a positive company culture.

Purpose of the Recruitment Assistant

The Recruitment Assistant will provide recruitment, marketing, and administrative support to our Multi-Family department. Their efforts will help tremendously in exciting growth and geographical expansion initiatives. The Recruitment Assistant work full-time and on-site at our corporate office in Irvine, CA in conjunction and under the supervision of a Regional Manager.


Primary Responsibilities
  • Source, sort, review, and prescreen candidates from various online platforms to support recruitment efforts; tools and script provided for guidance - potential to learn, grow, and take on more recruiting-related tasks if desired
  • Actively participate in all team meetings; sharing ideas and concepts with other team members and management
  • Reach out via phone call and text to temporary employees for various needs, such as confirming availability
  • Input all new hire paperwork and maintain employee’s files
  • Assist with marketing tasks, including preparing and mailing brochures and other promotional items, emailing potential clients from provided list, and putting together marketing materials for managers’ in-person business development visits
  • Coordinating tasks as needed with corporate onboarding and scheduling staff
  • Perform various clerical duties as needed


  • High School Diploma
  • 1-2+ years’ experience in an Administrative role; experience with recruiting, staffing a plus, call center experience welcomed
  • Computer-savvy a MUST; experience with Outlook, Excel, data entry, and ATS or CRM software
  • Bilingual - English/Spanish speaking required
  • Customer service experience – phone and e-mail etiquette
  • Strong time-management skills and ability to switch between tasks based on current need
  • Superb attention to detail and organizational skills
  • Self-starter, ability to multitask and prioritize
  • Embraces working in a team environment

Submit your resume today to join the JWilliams Staffing team!


JWilliams Staffing, Inc. An Equal Opportunity Employer M/F/Disability/Veterans.

Qualified applicants with criminal histories will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to local Fair Chance Ordinances.

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