Homebuilding, Apartment, & Real Estate Jobs

Real Estate Office/Transaction Coordinator

Apply For This Position Orange, California

Our client, a growing Residential Real Estate Company, is seeking an Administrative Assistant to join their team! This team of professionals enjoy a state-of-the-art office in Orange County. The day-to-day office environment is busy and fast-paced, with their team serving over 100 sets of clients per year. Their growth continues to offer many different career paths for future advancement.

The Administrative Assistant will be responsible for effectively and efficiently handling communications between multiple parties before and during the escrow process, and will report to the Office Manager of the Selling Department. The process requires dealing with agencies outside the company as well as the company’s clients to ensure a smooth and seamless process. The position requires organization, follow up, and reporting skills. Our ideal candidate is level-headed while dealing with multiple moving parts and can organize themselves easily.

  • Preparing listing contracts for the sales team
  • Coordinating with transaction coordinators
  • Scheduling inspections during escrow with agents and our clients
  • Seamless communication with multiple escrow companies and contacts
  • Following up on escrow related items for multiple properties (EMD, appraisal, opening packets)
  • Tracking and dispersing feedback to all necessary parties (clients, escrow, sales team, etc.)
  • Organizing listing details and uploading listing data
  • Utilizing multiple website platforms
  • Calendaring key dates and information
  • Setting reminders across the organization
  • Completing checklists for each property file
  • Real Estate License required
  • Superb organizational skills are required
  • Strong communication skills both verbal and written are necessary
  • Patience in evolving circumstance is needed (i.e. cancellations, re-scheduling, etc.)
  • Must have reliable transportation
  • Must be within a 30 minute commute of Orange, CA

Submit your resume TODAY for consideration!


JWilliams Staffing, Inc. An Equal Opportunity Employer M/F/Disability/Veterans.

Qualified applicants with criminal histories will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to local Fair Chance Ordinances.

Apply For This Position
© Copyright 2021, JWilliams Staffing. All Rights Reserved.