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Property Management Coordinator

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Rewarding career opportunity for Property Management Coordinator to join the team of San Francisco based non-profit! Our client, a non-profit organization driven and dedicated to providing safe housing to women in need within the San Francisco community, is currently seeking a Property Management Coordinator. This role will assist the Property Management Department with the day to day operations and tenant relations of assigned property through the coordination of tenant needs, onsite staff functions, and maintenance services. Serve as the primary contact for tenants.

Essential Functions & Basic Duties:

  • Assist Property Management in promoting, establishing and maintaining positive relations with tenants.
  • Ensure day-to-day operations of the property: provide tenants and vendors with assistance in all aspects of scheduling building maintenance, communicating building procedures and supplying general building information.
  • Provide weekly reports which may include: HAT (Housing Access Team) Vacancy Report and Placement report, necessary memos to tenants, property and tenant activity report.
  • Provide monthly reports which may include: Occupancy report to SF Redevelopment Agency, Rent and Occupancy Schedule, CAAP Placement Form to Human Services Agency; tenant ledger reports, security deposit report, prepares and sends 3-Day Notices, delinquency report, write offs for evictions, court settlements, and move ins and outs.
  • Provide annual reports which may include: Rent Roll report to SF Redevelopment Agency.
  • Process a variety of information into ManagementPlus on a daily basis. This includes but is not limited to: rent payments, move-ins, move-outs, housing applications, and maintenance work orders.
  • Manage tenant files, which includes performing income certifications and rent rate change notifications.
  • Perform daily cash receipts activities which may include, but is not limited to, maintenance of daily cash logs and preparation and delivery of bank deposits.
  • Meet with residents regarding complaints, rent payment issues, etc. Directs residents to appropriate counseling and rental assistance resources.
  • Interact with various agencies as needed to facilitate referrals and move-ins and proper notifications of rent rate changes.
  • Perform administrative tasks as needed: inform staff of new tenants via staff binder, receive resident complaint forms, issue warning letters, and draft lease agreements and lease-related documents for new residents.
  • Perform a variety of duties as needed: order supplies from various vendors; produce purchase orders for invoiced items, process correspondence with tenants as well as third parties for Property Management.
  • Participate in weekly joint case management and property management meetings and keep participants up to date on tenant concerns.
  • Facilitate regular building maintenance and housing inspections.
  • Conduct tours and perform intake interviews for referrals.
  • Meet company guidelines for attendance and punctuality.



  • Provide front desk coverage when needed.
  • Assists at fundraising events.
  • All other duties as assigned.

Education, Qualifications, Designations and Required Skills/Experience:

  • Minimum 1 year experience in the property management industry.
  • Experience with non-profit agencies preferred.
  • Some college preferred.
  • Excellent oral and written communication skills.
  • High level of quality customer service experience.
  • Ability to work independently.
  • Demonstrated experience working in a team environment.
  • Demonstrated proficiency with Microsoft Office Suite.
  • Experience with ManagementPlus software a plus.



Submit your resume TODAY for consideration!


JWilliams Staffing, Inc. An Equal Opportunity Employer M/F/Disability/Veterans.

Qualified applicants with criminal histories will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to local Fair Chance Ordinances.

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