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Executive Assistant

Apply For This Position Newport Beach, California

Our client, a well-establish and successful Marketing Software Company, has an exciting opportunity for an experienced Executive Assistant to join their team!

The Executive Assistant will provide administrative support to the President of this fast-paced and creative marketing company. This position will be privy to confidential information including budgeting, preparation of presentations, client correspondence, and other confidential duties. The Executive Assistant must be a dependable, highly motivated, professional, and able to handle a demanding work load and be efficient at prioritizing and organizing multiple tasks. As a highly visible support role, the Executive Assistant must have a professional, pleasant, flexible demeanor. If you are experienced and looking for an exciting new role, apply for immediate consideration!


Essential Job Functions:
  • Provide executive level assistance to the President/CEO
  • Deliver effective communication and establish positive relationships with staff and clients
  • Manage the President’s schedule and calendar, arranging appointments, meetings, conference calls, and travel
  • Quickly identify, trouble shoot, and/or coordinate resolution options of schedule conflicts
  • Assist in preparation of new business presentations and proposals
  • Format and edit meeting notes, conference reports, presentations and all other correspondence from draft to final
  • Assist accounting department with data entry/basic booking skills required
  • Assistance with new business proposals
  • Attendance of meetings with efficient note taking
  • Preparation of meeting and other miscellaneous reports and document organization
  • Answering phones, basic bookkeeping/data entry
  • Errands as needed, personal assistant support tasks, and other miscellaneous projects and special assignments.
  • Bachelor’s degree required
  • Minimum of 3-5 years prior administrative work experience in providing support to senior level personnel.
  • Advanced level experience with MS Office applications including MS Word, MS Outlook, PowerPoint, and Excel.
  • Must have a current California Driver’s License and personal vehicle
  • Excellent written and verbal communication skills required
  • Must be a self-starter and able to identify ways to make the Executive’s day more manageable within a fast-paced environment
  • Must be proactive and highly motivated to organize and manage tasks in a timely manner


Send in your resume TODAY for consideration!




JWilliams Staffing, Inc. An Equal Opportunity Employer M/F/Disability/Veterans. Qualified applicants with criminal histories will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to local Fair Chance Ordinances.

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