Homebuilding, Apartment, & Real Estate Jobs

Administrative Assistant – Real estate

Apply For This Position Irvine, California

Are you an administrative professional looking for an exciting opportunity to advance your career in the Real Estate Field? Our client, a premier New Homebuilder in Orange County, is seeking an Administrative Assistant to help in the coordination of the escrow process. This is a great opportunity to learn and grow in the Real Estate field with collaborative and supportive team! Great benefits and training will be provided.


Position Purpose

The Administrative Assistant reports to the Escrow Manager and assists the Escrow Department with the coordination of the escrow process for homebuyers to ensure the accurate and timely completion of all purchase documents for the Southern California Division. The Administrative Assistant will also provide administrative support to the Sales Management team as needed.


Primary Responsibilities:
  • Assists in managing the escrow process with the New Home Advisors, Accounting, Purchasing and Construction Departments as well as the Preferred Lender, Outside Lender and the Escrow Company.
  • Provides assistance in the preparation of sales/phase release information when needed.
  • Updates CRM system with sales, lender and design center status.
  • Scans and saves closed files on the shared drive.
  • Performs general filing, record keeping, and miscellaneous and administrative duties as assigned.
  • Pulls files for new sales reports for the week on Monday morning.
  • Saves electronic documents in lot files on shared drive.
  • Creates individual lot files for phase releases
  • Assists with collection of documents needed for closing (e.g., Job Cards, Certificate of Occupancy, etc.)
  • Processes Warranty Registration forms to the Warranty Dept. upon closing.
  • Fills out the order form for the Natural Hazard Disclosures and Tax Disclosures by phase prior to release dates for the escrow coordinators.
  • Prepares closing gift order form.
  • Fills model maintenance orders.
  • Copies, logs, and files incoming checks.
  • Prints documents and pull files as needed.
  • Prints, files, and saves design center demands.


Minimum Qualifications:
  • 1-2 years Administrative experience
  • Administrative experience in Escrow field strongly preferred
  • Experience in the Homebuilding Industry preferred
  • Highly organized with an attention to detail


Submit your resume TODAY for consideration!



JWilliams Staffing, Inc. An Equal Opportunity Employer M/F/Disability/Veterans. Qualified applicants with criminal histories will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to local Fair Chance Ordinances.

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