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Administrative Assistant – Marketing Department

Apply For This Position Irvine, California

Entry-level opportunity for a creative & tech-savvy individual to join a growing marketing team in the staffing industry!

The JWilliams Staffing team is a dedicated group of people who are putting the real estate industry to work – matching the best professionals with the best opportunity, one job at a time. Our purpose is to better the lives of our employees, clients, and the candidates whose careers we launch.

JWS is looking to grow our team with a full-time Administrative Assistant to the Marketing Department at our corporate office in Irvine, California. Update job advertisements, ship marketing materials, assist with online communication and brand personality and more. This position is perfect for a student working on a degree or an administrative assistant looking to launch a career in marketing. If you are a strategic thinker and a quick learner this is the opportunity for you!

As an Administrative Assistant to the Marketing department, you will have experience in an administrative role and interest in marketing. You will be responsible for providing administrative support for Marketing executives and extended team in helping to ensure the efficient day-to-day operation of the Marketing Department.

Apply today for this exciting opportunity!


Administrative Tasks for Marketing
  • Post ads to online job boards and maintain job ad spreadsheet through regular updates
  • Email current job ad lists and follow-up with managers to get their changes
  • Respond to all website contact form submissions
  • Assist corporate employees with providing any presentations or documents
  • Assist with responding to reviews on various online platforms (Google, Glassdoor, Indeed, etc.)
  • Assist with communication & follow up with outside partners & vendors for marketing materials orders, shipments, and invoicing
  • Schedule, ship, keep inventory, & organize marketing materials, orders, and other promotional items
  • Maintain email marketing contact lists by coordinating with Regional Managers and pulling reports from the company’s staffing software
  • Maintain the employee referral program
  • Assist with pulling analytics and other reports for the marketing team as needed
Other Administrative Tasks
  • Participate in weekly marketing meetings, taking notes, and sending a follow-up summary
  • Office holiday & event decorating, ordering, and organizing
  • Preparation of training, meeting, and annual strategy documents
  • Miscellaneous document formatting
  • Assist marketing team with various tasks, projects, and events (such as flight/hotel booking, travel accommodations, etc.)
  • Additional duties as assigned
  • High School Diploma or equivalent required; Associate’s degree or working on BA in Marketing, Communication, or related field a plus
  • 1+ years of collective experience in an administrative role or performing administrative tasks required
  • Excellent computer skills/Tech Savvy – Microsoft Office Suite & Excel a must
  • Excellent written and verbal communication skills
  • Creative and intuitive outlook with an interest in Marketing & communications
  • Strong attention to detail and organizational skills
  • Customer service oriented & team player

Apply TODAY for consideration!


JWilliams Staffing, Inc. An Equal Opportunity Employer M/F/Disability/Veterans. Qualified applicants with criminal histories will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to local Fair Chance Ordinances.

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