New Home Sales and Real Estate Jobs

Administrative Assistant

Apply For This Position Irvine, California

Highly organized and computer savvy Administrative Assistant needed full-time at JWilliams Staffing’s fun and collaborative corporate office!

Our growing team of staffing enthusiasts is in need of an individual to assist in administrative tasks throughout the office.  The ideal candidate will have excellent communication and computer skills and work well in a team environment. The Admin. Assistant will be responsible for various administrative duties and will provide support to the Scheduling Department. They will also uphold the office appearance and function to assure a smooth operation for staff.  

 

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Front Desk Responsibilities

  • Greet visitors and answer any inquiries or direct to the appropriate employee.
  • Answer incoming phone calls and answer any inquiries or transfer to the appropriate employee.
  • Maintain a clean and professional appearance of public office spaces including the reception area, conference room, and kitchen.
  • Accept and sign for packages.
  • Pick up and drop off mail daily and handle any outgoing shipments via FedEx, USPS, and UPS.
  • Filing and other administrative tasks.

Scheduling Department and Back Office Support

  • Provide administrative support on various projects for the Scheduling Department.
  • Assist in the processing of temporary employee terminations.
  • Timecard collection; follow up with temporary employees via phone calls in order to collect past-due time cards.
  • Some functions working within Avionte, CRM software (training provided).
  • Assist Marketing Manager as needed, including the fulfillment and shipment of marketing material orders for Regional Managers.
  • Assist On-Boarding Coordinator as needed, including providing backup for on-boarding temporary employees or processing employee status changes.

 

QUALIFICATIONS
  • High School Diploma
  • Computer savvy and strong communication skills a must.
  • Experience with CRM software a plus.
  • Customer service, HR, administrative, or assistant experience.
  • Superb attention to detail and organizational skills.
  • Ability to uphold a professional work environment.
  • Self-starter, ability to multitask and prioritize.
  • Embraces working in a team environment.

JWilliams Staffing is the real estate industry’s leading staffing partner and provider of new home sales and leasing talent. We place professionals in temporary and full-time positions, helping candidates find their dream jobs and clients find their next superstar employees!

 

Submit your resume today to join the JWilliams Staffing team!

**PLEASE RESPOND TO THE CONFIRMATION EMAIL YOU RECEIVE AFTER APPLYING AND STATE THAT YOU ARE APPLYING FOR THE ADMINISTRATIVE ASSISTANT POSITION**

 

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JWilliams Staffing, Inc. An Equal Opportunity Employer M/F/Disability/Veterans.

Qualified applicants with criminal histories will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to local Fair Chance Ordinances.



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